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Scan and Save Directly to the Cloud – from any scanner or application, including email!
With M-Files Cloud Vault you can save any file to the cloud. All Windows applications are by default compatible with M-Files. This includes documents from Microsoft Office 2010 applications like Word or Excel, searchable PDF files from scanners, emails with or without attachments, AutoCAD, and literally any other file from any Windows application. You just save to the M drive and enter a few descriptive tags. That’s it.
It’s Easy – no training or complicated new interface or process to learn
Research indicates that business documents are the most important asset of a business after its people. So why hasn’t software for managing and securing documents gone mainstream? It’s because it has been too complicated and expensive. M-Files Cloud Vault changes that by making it easy; in fact, you already know how to use M-Files because it’s just Windows Explorer.
Fast Search – find any file instantly
Office workers spend 20% or more of their time searching for documents. Imagine what a 20% increase in productivity means to your business. One of the most important benefits of M-Files Cloud Vault is that you never waste time looking for files again. Once you store a document in the vault and tag it, just type in that tag- or any word in the entire document- and M-Files finds the document instantly.
All Applications and File Types are Supported
M-Files Cloud Vault supports literally every Windows application, because the vault looks and acts like a standard hard drive. With M-Files Cloud Vault, in every Windows application you simply use the standard Save and Open commands to save to and open from the vault. Every file type is supported, including Word docs, Excel spreadsheets, PowerPoint presentations, PDF files, Emails, CAD files, Quickbooks files, images and pictures, music and sound files, etc. - literally any file.
No More Folders! – Say goodbye to chaotic folder structures
One of the most powerful features of M-Files is that you never worry about folders again. Even the best designed folder structure quickly becomes unmanageable. Every day, numerous times per day, office workers are confronted with the following types of questions: “Should I save a file in the sales folder, or in the customer folder?”, “Where did the marketing team save the latest presentation?”, “Where is that invoice, I looked in the customer folder, but I can’t find it?”
Imagine never hunting around in disorganized folders again, or wondering in which folder your colleague saved a file. You just save to the vault and open from the vault – always! And rather than choosing or creating a folder, you just add a few simple tags. You can then find and display files based on tags; for instance, all invoices by month, all purchase orders by customer, or all contracts by customer and month -- it’s totally up to you. Once you experience it, you will wonder how you ever lived without this amazing capability.
Automatic Version History
M-Files Cloud Vault automatically maintains version history every time a document is changed, maintaining an auditable trail of changes from the time a document is created to its final released version, as well as each new version whenever it is revised. This is critical for compliance with standards and regulations like HIPAA in the medical space, ISO 9000/9001 in manufacturing or Sarbanes-Oxley in finance and accounting.
There’s nothing you have to do, M-Files Cloud Vault does it all for you. You can instantly retrieve any older version at any time to see what was changed, or roll back to an old version if you choose. M-Files efficiently stores versions: no matter how large a file is, only the changes between versions are saved, so storage space is used efficiently and vault searches remain fast.
Secure – never worry about losing data again
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Secure Access Permissions: hide sensitive documents from unauthorized access, or allow some users to view documents while others can change them. Permissions can be set per document.
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No Accidental Deletion: documents can never be accidentally deleted. If a user deletes a file it can always be quickly and easily recovered by "undeleting" the file.
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Check-in / Check-out: ensure that changes to a document won't be overwritten by others. When someone checks out a document others can only view or work on a copy of the document until it is checked back in.
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Reliability: there is more than one copy of a business’s data, and it is distributed geographically. Having more than one copy in different locations insulates a business from the risk of a server failure, power outage or natural disaster in a particular area.
Offline Use – access your documents even without an Internet connection
Even though M-Files Cloud Vault is a hosted solution, meaning your data is stored on servers that we manage for you, you can access documents even if you don't have access to an Internet connection, such as when traveling, or if your office network goes down. Just set any document or group of documents for offline availability and you always have access to them.
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